HOW TO FORM A STUDENT GOVERNMENT RECOGNIZED CLUB
( PLEASE READ EACH STEP CAREFULLY)
**You MUST submit an Intent to Form Application PRIOR to the Club Recognition Packet**
Fill out an Intent to Form Application online. You will be notified within two weeks of the Club Review Board meeting if your application has been accepted or not. If the Intent to Form Application is approved this does NOT mean that you are officially recognized as a Student Government Club. Please refer to the following steps for detailed information. If this form has been approved, your organization then has the ability to reserve rooms in the SAU and advertise your meetings for three months. If after three months you have not completed the following steps the application is deleted. Follow the next steps to gain official club recognition.
- Submit the Intent to Form Application above (even if you already have an advisor you must submit this application first). If your Intent to Form is approved, get as many people interested as you can with flyers and meetings. To become a recognized club, you need to have a minimum of 10 members signed up. As well, you need to have a full time RIT employee as an advisor to complete the next step and to apply for official recognition.
- Once you have an Advisor (and after your Intent to Form application has been submitted and approved), complete the Application for RIT Club Recognition which can be found on the Club Resources page.
- Once the Application for Club Recognition is complete, the application will automatically be submitted online to the Club Review Board. The Club Administration Coordinator and the Clubs Graduate Assistant will then present the application to the Club Review Board (CRB). The CRB will then vote on whether or not to grant Recognition to the prospective club.
- Representatives from the prospective club will be given the opportunity to answer questions posed by the CRB and defend the mission and purpose of the club and will be invited in for an individual meeting by the Clubs Graduate Assistant. You will be notified by email about the CRB's decision within two weeks of meeting with the board.
- If your club is approved for Recognition, you must first draft a Constitution before being able to act as an existing club on campus. Once this Constitution and By-Laws have ben drafted by club members and signed off on by the advisor, you must meet with the Clubs Graduate Assistant to get Club and Advisor Handbooks and find out what will be required of you as a club each year. You can bring the Constitution/By-Laws at that time. A sample constitution can be found at clubs.rit.edu - You must set up a time to meet with them BEFORE you can act as an official club.
- If your club is not approved for Recognition, you will be told why it was denied and the CRB Chair or Clubs Graduate Assistant will be available to tell you what your prospective club needs to do to become a recognized club at RIT. All denied applications cannot return to the Review Board until one (1) year from the date of their denial.
Any questions please email our Clubs Graduate Assistant at clubs@rit.edu
